Final grade rosters are sent to the schools the week before the end of
the semester. According to the guidelines established by the University
Faculty Council, grades are due in the Office of the Registrar 48 hours
after the examination. We rely on timely submission of grades so that we
provide the grades to the students as soon as possible. We (and the
students) would be most appreciative if you could deliver rather than
mail the grades.
Rosters not turned in by the deadline will result in grades on "NR"
being sent to the student. Late grades may also result in a student not
being allowed to return for the next semester, not being allowed to
compete in intercollegiate athletics, or not able to receive financial
aid. We will notify students with the grades of any late rosters, but
that will not occur for 2-3 weeks after the end of the term. To save
yourself phone calls from concerned students, parents, and school
recorders, please get your grades in on time.
The grade of FN should be given to those students who either never
attended your course or whose lack of attendance is the basis for a
failing grade. For students you choose to give an FN well ask you to
give your best date for when the student either last attended or
participated in the course. This may be the last quiz or assignment
that was turned in or, if you take attendance, a more exact date. The
grade of FN will be treated on the transcript in the same way we handle
the grade of F. The student will not see the FN. Should you award an
FN grade, please record the date you provided on the roster in your own
records, such as your grade book. Use of the grade will provide
documentation required by the auditors to comply with federal financial
aid regulations.
You should, of course, still award an F to any student whom you have
determined has "earned" it, whether as a result of poor academic
performance or spotty attendance. In addition to complying with the new
regulations, we want to provide you with a tool to distinguish between
students who have "earned" the F and those whose grades are the result
of non-attendance or a lack of familiarity with withdrawal procedures.
Having this grade in our files will also make any grade change appeal
work much more quickly.
Should the student wish to appeal that grade (often the result of not
formally withdrawing from the term), the student will have to submit a
grade change petition. Awarding the FN serves to get the student's
attention and get the process moving fairly quickly. Having your
comment or date on the roster helps with any subsequent grade appeals,
some of which come years after faculty members are no longer with the
university.
If you believe a student has withdrawn since the roster was printed,
let us know when you submit the roster and we will check the student's
enrollment. If you have already assigned an F or FN and we find the
withdrawal was competed, the W will be the official grade.
If you are teaching in any of the following schools or departments,
please turn your grades into the school recorder rather than the Office
of the Registrar: Business, Education, English, Law, Math, Nursing,
Psychology, Physical Education, (Tourism/Convention), or SPEA. The
school will deliver the rosters to our office.
Remember that if a student is attending your class to complete a
previous grade of Incomplete, the student's name will not appear on
your grade roster. In order to award the grade you will need to submit
a Removal of Incomplete form.
If you are assigning an Incomplete, be sure to give your department any
necessary information on the work the student must finish. This is
usually done by completing a card and turning it in to the department.
If you turn a card into our office, we will mail it back to the
department. Check with your department or school for more information.
Availability of Grades
The Office of the Registrar will have nearly all grades posted to the
student's record within a day after the rosters are delivered to our
office. Students may check their grades over the internet via
OneStart. We will also mail the
students copies of their grades once all grades are turned in. As a
result, you should not have to send out any postcards with grades. We
ask that you not post grades on the wall outside of your classroom, in
the department, or on the web. Federal law prohibits sharing
"personally identifiable information" with any third party which means
you may not post a list which contains names or full student numbers.
http://onestart.iu.edu/
Grades via OneStart are only
available for final grades and not for mid-terms or individual exams.
We recognize that in certain large sections, posting grades in some
common location may be the most efficient way to share the results with
students. If you conclude you have no other way of getting the student
the grade, we ask that you not show the student's name or nine-digit
student number. You may wish to use the last four numbers of the student
id, but we ask that if at all possible the numbers be presented in
numerical rather than alphabetical order. Taking this step makes it more
difficult for others to learn how students with names beginning with A
or Y/Z did or those whose names are just before or after that of a
curious student. Naturally, it would be even better if you can share the
grade with the student individually, whether on a returned examination
or through an e-mail message.
Change of Grade
If after turning in your final grade roster you determine that a grade
was incorrect, you will need to submit a Change of Grade form to the
Office of the Registrar. If the change is processed after the initial
grades are mailed, the student will receive a corrected grade report
about two to three weeks later and check for the grade on
OneStart in the interim.
