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In State Travel
- Reimbursement for instate travel is requested on an instate travel form. The form is obtained from the Travel Management web site.
In state travel forms are submitted AFTER a trip, however forms can be obtained in advance of travel. To obtain a form:
- Request an In State Form on the web from the following site : http://www.indiana.edu/~travel/instateTravel.html
- Or call Travel Management Services at (812) 855-2873 to request a form. TMS will need to know traveler's name, net ID, campus address, department code and an IU account number that will be charged.
- The form can be used for entire fiscal year, copying the form for a subsequent trip is acceptable. NOTE: If a different account needs to be charged, a new form needs to be requested.
- The reimbursement form is presented to payroll. The form is signed by the Vice Chancellor and sent to Bloomington for reimbursement.
Out of State Travel Procedures
- Complete Vice Chancellor's travel form and gain travel approval from the Vice Chancellor.
- Complete the Out of State Travel Request form that is obtained from IU Travel web page. http://www.indiana.edu/~travel/domesticTravel.html
- Travel number is assigned by the Payroll Office. The travel number is used to access the services of the University approved Travel agents. See Travel web page. The use of the approved travel agents is encouraged by the University. Air fare and some other travel expenses can be charged directly to the University without the reimbursement procedure. You will still need to present documentation of air and hotel expenses in the reimbursement process.
- Travel Request is signed by the Vice Chancellor and returned to the Payroll Office and then sent to Travel in Bloomington
- On or about the dates of travel, Travel Management sends a travel reimbursement request to the traveler.
- Traveler completes Travel Reimbursement Request and attaches original receipts (Conference Registration, Air Line Tickets, Hotel, Parking, etc.) and returns to Payroll Office.
- Travel Reimbursement Request is signed by Vice Chancellor and then the Payroll Office will send request to Bloomington for reimbursement.
- A paper check will be issued to the Traveler for reimbursement.
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