|
|
|
|
|
Reimbursement for out of state travel is accomplished by following these 5 easy steps:
- Once you receive approval to travel out of state from the Deans office, please
complete the out of state travel form (see link below) and obtain an out of state travel
number from the Business Office. This form MUST be completed prior to travel. Return the
form to the Business Office at least 2 weeks prior to traveling.
- Be sure to check "yes" or "no" to air ticket being charged to an IU account.
- Once the document is completed and signed, the Business Office will seek approval from
Dean Howard's office. After approval, the form is forwarded to Travel Management Services,
Poplars 120, Bloomington Campus.
- A Travel Reimbursement Request form is automatically sent to the traveler
via campus mail three days prior to the return date designated on the travel
authorization form. Call (812) 855-2873 if you do not receive the reimbursement form.
- Complete the Travel Reimbursement Request, attach all original receipts, list purpose
of trip (no acronyms), indicate whether there was personal time involved and the dates of
the personal time make sure hotel invoices are prorated or clearly state the single room rate.
Please use the exception to policy form to claim reimbursement for lost receipts. Sign the
form and return to the Business Office for processing.
If a registration fee needs to be prepaid, please see Karen Hamilton-Harper in the Business
Office so she may fill out a disbursement voucher. Please allow at least 3 weeks for any fees
to be paid via this method. The conference name should appear in the payee section, include
the address where the check will be mailed, the traveler and dates of the conference. Staple
a photocopy of the travel authorization and conference registration forms to the disbursement
voucher.
Click here for the Out
of State Travel Form.
|
|
