Sponsored students are those for whom third parties—individuals, entities, or organizations other than the student—pay for tuition and fees.
These organizations are usually employers, but may include government agencies, vocational rehabilitation agencies, branches of the U.S. military, foreign governments, trusts, and other funding sources.
Outside Tuition Reimbursement (OTR)
If you employer requires verification of tuition fees and charges before they will reimburse you for tuition expenses, request an outside tuition reimbursement (OTR) form which lists each class you have completed and the specific tuition charges for that class.
To request an OTR, please:
- Email firstname.lastname@example.org and request the form.
- In the subject line, write “OTR request.”
- In the body of the e-mail, include:
- Your name
- Your 10-digit university ID number
- The semester for which you want the itemized information
- Your mailing address
The Office of Bursar Services will send your OTR form via e-mail or U.S. mail within 14 days.
Post 9/11 GI Bill ® (Chapter 33)
The Post-9/11 GI Bill is an education benefit program established for veterans who were on active duty after September 11, 2001. For approved programs, the Post-9/11 GI Bill provides up to 36 months of education benefits, generally payable for 15 years following your release from active duty. The U.S. Department of Veterans Affairs (VA) awards education benefits on a scale between 40 and 100 percent depending on your aggregate length of active duty service after 9/11/2001.
Additional funds may be available through the Yellow Ribbon Program (YRP), which provides financial assistance to nonresident students (eligible at 100 percent) with academic costs that exceed the coverage of the Post-9/11 GI Bill.
How Does it Work?
To initiate the certification process to use Post-9/11 GI Bill benefits, students should submit a copy of their Certificate of Eligibility (COE) to Cynthia Scott within the IUPUC Office of Registrar Services. The Certificate of Eligibility is used to establish a student’s unique level of eligibility and the official start date of benefits. The university will keep this documentation as part of a student’s benefits record.
Once all of the necessary information has been provided to the university, basic enrollment certification information is conveyed to the U.S. Department of Veterans Affairs and the IUPUC Office of Bursar Services at the beginning of any semester that a student enrolls in coursework. Once the certification process has started for any given term, the IUPUC Office of Bursar Services will place an "Estimated Post-9/11 GI Bill Credit" on the student’s bursar account to serve as a placeholder for the payment that the VA will eventually disburse to the university.
NOTE: During the early stages of the certification process, most students receive a letter stating they will receive “$0.00” from the Post-9/11 GI Bill for their current academic term. Do not be alarmed by this message. To ensure you have ample time to adjust your schedule early in the term, the university only initially reports basic enrollment information to the VA. Reporting enrollment in this way ensures that benefit payments are only requested for finalized course schedules.
The Office of Bursar Services at IUPUC uses the “Estimated Post-9/11 VA Credit” to ensure that students are not penalized for outstanding balances that will likely be satisfied by the Post-9/11 GI Bill. The estimated credit process also ensures that refundable monies (i.e., Pell Grants or student loans) are disbursed to students quickly using the same schedule as all other students at IUPUC. In most cases, the estimated credit that is placed on the student account mirrors the payment received from the VA. However, there are situations where the university’s estimated credit may not match the payment disbursed by the VA. If this happens, estimated credits will be adjusted accordingly which may create new account balances. In the event that such adjustments are made, you will be contacted via e-mail.
A “Do Not Refund” hold is placed on the account of every student receiving Post-9/11 GI Bill benefits as part of an audit to regularly check the accuracy of “Estimated Post-9/11 GI Bill Credits.” The audit process is completed daily in a way that does not interrupt normal refund processes.
The most common situations that cause discrepancies between the university’s estimated credit and actual VA payments are:
- The U.S. Department of Veterans Affairs frequently prorates Post-9/11 GI Bill payments due to student schedule adjustments that are performed after the start of a term. If you add or withdraw from a course after the start of a term, the adjustment could have an impact on Post-9/11 GI Bill eligibility.
- Some types of state-based aid (i.e., the Frank O’Bannon Grant and 21st Century Scholar Grant) and other military-based financial aid directly impact your Post-9/11 GI Bill payment. Modifications to any of these items can lead to Post-9/11 GI Bill payment adjustments.
- You may receive prorated payments if your entitlement is exhausted.
- Entitlement eligibility errors can cause issues with the benefit estimation process.
If you are a veteran student at IUPUC who needs assistance, contact Cynthia Scott at email@example.com or 812.348.7319.