The IUPUC Office of Human Resources provides support to the campus by managing all HR activities. Our office collaborates with and counsels unit administrators regarding recruitment, hiring, employee retention, performance managment, professional development, and record and report management; all while ensuring compliance by adhering to campus, federal, state and local policies and guidelines.
Our HR professionals work together with campus leaders to maintain a confidential employment environment that promotes accessibility, inclusion, diversity, awareness and understanding among all staff and faculty at IUPUC.
We place an emphasis on our committment to quality, equity, and integrity and aim to provide accurate information and timely service in a courteous manner.
Welcome to IUPUC! As a new employee, we want to ensure you have a great start in your new career.
Benefits Overview for New Employees
As an Indiana University employee, you are part of a diverse community that values and supports your personal and professional quality of life. We are proud to offer a full range of benefits to help you and your family achieve healthy lifestyles, meet educational goals, build long-term financial security, and more.
Select your employee group from the options below to learn about the IU benefits available to you.
New Employee Orientation is now available online through Canvas for all IU campuses. New staff employees will be automatically added on or before their first day of employment.
If you haven’t already, be sure to view the self-guidedNew Employee Orientation courseto learn about benefits, policies, professional development opportunities, parking, campus-specific perks, and much more. New staff employees are automatically enrolled on or before their first day of employment, but any IU employee may register and view the course byvisiting this linkand choosing the option to “Enroll in Course”.
Staff employees (50% FTE or greater) receive the following ten paid holidays a year. Each holiday is considered to be eight hours for 100% FTE Staff. Holiday hours are prorated by FTE for Staff employees with less than 100% FTE.
If a holiday falls on a Saturday, it is observed on the Friday immediately preceding the holiday. If a holiday falls on a Sunday, it is observed on the Monday immediately following the holiday.
*The Campus Holiday is either a “floating” holiday or a day designated by the president of the university or the chancellor of the campus. On campuses that treat the holiday as a floating holiday, Campus Holiday is available to use on or after March 1.
If you are a faculty or exempt professional staff member at IUPUC, you are paid monthly on the last working day of the month with the exception of December, when checks are paid on the first working day in January.
If you are a new employee whose hire date occurs in the first half of the month, you will receive your first paycheck on the last working day of the month of hire. If you are hired after the middle of the month and if payroll has already closed for the current month, you will receive your first paycheck on the last working day of the following month.
Clerical, technical, service maintenance, hourly, and non-exempt professional staff are paid biweekly. Your first paycheck is usually received within three to four weeks from the start of employment.
Start a conversation. Performance management doesn’t have to be complicated. Here you’ll find a collection of simple tools highly recommended by HR professionals from across Indiana University as the minimum for performance conversations with employees. Each tool features a template, a guide to implementing the tool, and instructions to help ensure your success. No matter where you are in your performance management process, these simple yet powerful tools can unlock meaningful conversations with your team.
30:30 Communication Conversations - Quickly improve leader/employee conversations.
Priority Conversations - Focus on key priorities and accountability to goals.
Employee Experience Conversations - Lead a discussion about the employee’s experience.
The Employee Experience Conversation Overview will serve as the annual performance evaluation form encouraged for all full-time employees. This process is optional for part-time employees, but also encouraged. The conversations are designed to address how employees feel about their job roles, their career, the organization, and overall experience. The staff core competencies are outlined in the attached document. Please be sure to implement and address the core competencies throughout the review process.
Supervisors should review the instructions attached to the Employee Experience Conversation Overview form, schedule meetings with each staff member, and have the form completed and returned to HR by May 29th.
IU Staff Core Competencies
Competencies are observable skills and behaviors that contribute to workplace success. The Indiana University Staff Competencies give employees a common language to describe how we work together, what to expect from each other, and how to maximize our potential at IU. Please visit the link below for additional information.
FARs are to be submitted electronically by Thursday, February 1, 2024
Division Head & Program Director Review Form Due date to supervisor: Thursday, February 1, 2024
(See applicable review form for additional due date information.)
Division Heads and Program Directors complete an administrative review form each year to note their accomplishments and set goals for the coming year. The 2021 form can be downloaded from the appropriate link below.
Division Heads should submit the following completed items to Assistant Vice Chancellor for Academic and Student Affairs, Dr. Lori Montalbano, by Friday, March 8, 2024:
Narrative evaluations of all full-time faculty prepared by division committees, including updated CVs
2021 Division Head and Program Director Leadership Review Form
All faculty review information submitted to Dr. Montalbano will be forwarded to Vice Chancellor and Dean, Dr. Reinhold Hill, for review by Friday, March 15, and to Human Resources by Friday, March 25, 2024.
*This timeline is necessary to correspond with the 2023-24 budget construction process.
What is SupportLinc?
SupportLinc Employee Assistance Program (EAP), administered by CuraLinc Healthcare, is a confidential resource that provides 24/7 access to professional counseling and referrals. SupportLinc’s licensed counselors can provide short-term assistance with issues such as grief and loss, substance abuse, relationship problems, work-related pressures, stress and anxiety, and more. Eligible employees and household members have access to SupportLinc services at no cost, including (but not limited to):
Unlimited 24/7 telephone access to licensed counselors for in-the-moment support
Up to six (6) face-to-face counseling sessions per presenting issue at no cost (in-person or virtual)
Access to SupportLinc’s comprehensive technology suite including their web portal and mobile apps
Expert referrals for local service providers including child and elder care, home repair, pet care, housing needs, and more
Financial and legal planning support and consultations
All Indiana University (including IUPUI) students, faculty and staff are required to have a COVID-19 vaccine and be fully vaccinated or have an approved exemption. This requirement is part of IU’s ongoing successful response to and management of the COVID-19 pandemic on its campuses and will allow the university to lift most restrictions on masking and physical distancing.
A person is considered fully vaccinated two weeks after having all doses of a vaccine (2 doses for Pfizer, Moderna; 1 dose for Johnson & Johnson).
If you have questions about receiving a COVID-19 vaccine, exemptions or know you won't be fully vaccinated before returning to campus, just let us know.
All current students, faculty and staff will use IU’s COVID-19 vaccine report form to attest that they are vaccinated and report all doses of your vaccine. Incoming students should plan to complete the self-report form once have created their IU email account.
How to report your COVID-19 booster
All current students, faculty and staff may voluntarily report their COVID-19 booster to IU using the COVID-19 vaccine report form. Students who report their booster will receive $20 in Crimson Cash. It takes 5-7 days for the Crimson cash to appear on your card.
You will need to have your CDC vaccination card with you when reporting your booster.
Exemption Request Process
Approved exemptions include:
Medical exemptions with documentation from your provider of an allergy to the COVID-19 vaccines or their components.
Medical deferrals for the following circumstances with a note from your provider:
Active pregnancy or active breastfeeding only if the provider is requesting an exemption. The exemption lasts only until you're no longer actively pregnant or actively breastfeeding. Pregnancy and breastfeeding are not contraindications for vaccination.
Immunocompromised individuals only with provider request for an exemption and only for those who have recent (within the past 3-6 months) hematopoietic or solid organ transplant, or on active treatment with Rituximab within the past 3-6 months.
Have received COVID-specific monoclonal antibodies in the past 90 days.
An online program exemption for students who are in a 100% online program with no on-campus component. This must be an online program; not simply taking all online classes.
Students, scholars, faculty and staff arriving from an international location may not have access to a COVID-19 vaccine in their current location and may not be able to be fully vaccinated before arriving on campus.
Individuals in this situation should plan to receive a COVID-19 vaccine upon their arrival in the U.S. They can continue to participate in orientation, classes and other activities as they work toward becoming fully vaccinated.
COVID-19 vaccines authorized by the FDA and recommended by the World Health Organization will meet IU's requirement. If you've already received a vaccine that is not one authorized/recommended by either of these organizations, you’ll need to receive one that is. There are no known safety issues at this time with receiving an FDA-authorized vaccine after receiving one that has not yet been authorized/recommended.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.
We have partnered with Healthy IU to promote university-wide wellness initiatives and resources through our IUPUC Wellness Coalition.
IU strives to create a workplace where employees feel engaged and valued. Our wellness has a huge impact at work and beyond. Support for employee wellness is a major way supervisors and team members can engage and inspire in the workplace.
We encourage all employees to get involved. If you have a health or wellness idea, or a recommendation for how we can better promote health and wellness initiatives on our campus, please feel free to reach out to one of our local representatives.
IUPUC offers programs and workshops to help you live your best you. Click the link below to view the programs and workshops ranging from nutrition and physical well-being to parenting and mental well-being.
Preventive care includes routine well exams, screenings, and immunizations intended to prevent or avoid illness or other health problems. People who see their doctor regularly and have routine screenings are more likely to receive an early diagnosis if they develop a medical condition, and this contributes to better outcomes and a longer lifespan. Routine screenings also allow physicians to compare test results over time, increasing the chances that a potential problem can be prevented by interventions like medications or lifestyle changes.
All IU medical planscover in-network preventive care at 100%, meaning you can receive these and many other services through your primary care provider with no out-of-pocket costs:
Wellness exams and routine immunizations
Labs for cholesterol, TB, fasting blood sugar and A1C, and STIs
Screening tests such as mammograms, bone density testing, PSA, colonoscopies, and cancer screenings
Women’s health services including oral contraceptives, IUDs, hormone implants, injections, pap smears, and sterilization
Check out the link below to view resources available to you. Work + Life is designated to help all employees, university-wide, lead productive, sustainable, and thriving professional and personal lives. Several classes and webinars are available covering a wide array of topics.
New parents CAN breast or chest feed or express milk while returning to school or work. A private space for IUPUC Academic, Staff and Students who are lactating is available in the Research Center (RC Room 105) and in one of the Summerville breakout rooms (LC Room 1403). For more information, please see the link below.
The IUPUC Office of Sustainability creates a culture of sustainability in the administrative, academic, and community engagement programs at IUPUC. See how local sustainability efforts tie into health initiatives for our campus.
The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer.
To help you track your progress toward qualifying for PSLF, we recommend that you submit the PSLF form annually or when you change employers. It will make it much easier once you are ready to apply for forgiveness after 10 years of employment in public service!
Submitting the form annually will let us track and verify how many qualifying payments you make while working full-time for a qualifying employer, among other PSLF eligibility requirements.
If you do not submit the PSLF form with your employment certification annually, then at the time you apply for forgiveness, you will be required to submit employment certification for each employer you worked for while making the required 120 qualifying monthly payments.
How do I complete the employer section of the PSLF process?
FedLoan Servicing recommends that you initiate your PSLF application at studentaid.gov.
Complete page 1 of the application WITHOUT including your Social Security Number. For security purposes, please include your University ID instead to properly identify you in the system. Payroll will update that field to reflect your Social Security Number.
Send the form to email@example.com and be sure to include your full legal name and University ID, and note that your home campus is IUPUC.
Since this document contains critical information, upon completion you will receive an email notification from Slashtmp IU including a password protected link to retrieve the completed form. Another email will follow including the password required to obtain the secure document.
Please Note: Please allow five working days for IUPUI Payroll to complete processing.
What do I do once IUPUI Payroll returns the completed form?
Once the employer portion of the PSLF form is completed and returned (Above Steps 1-4), you can send it to FedLoan Servicing* or via mail or fax as listed below.
You may mail the form to this address:
U.S. Department of Education FedLoan Servicing P.O. Box 69184 Harrisburg, PA 17106-9184
*FedLoan Servicing, one of the federal loan servicers, administers the PSLF Program on our behalf.
¡Please be aware that the U.S Department of Education will reject forms sent without a physical (wet) signature!
United States Government. (2021). Public Service Loan Forgiveness Form.
Federal Student Aid. Retrieved September 21, 2021, from https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service/public-service-loan-forgiveness-application.
Employee of the Quarter: Dakota Myrick
Dakota has quietly amassed a large catalogue of projects with a mindfulness and attention to quality that provides intangible benefits to IUPUC, such as high-quality videos which reflect well on our campus; easy-to-use web pages that enable people to find the information they need; relevant social media posts that create engagement and drive impressions; and a desire to push boundaries with new technologies.
Jay Lesandrini, Director, Office of Communications and Marketing
IUPUC Campus HR Contact
Welcome to the Office of Human Resources!
Please reach out if you have any specific questions relating to your employment at IUPUC. For specific questions pertaining to benefits or retirement, please reach out to the IU Human Resources Customer Care Team at askHR@iu.edu for better assistance.
Below is the standard information provided by Indiana University for employment verifications.
This subject matter is managed by the Office of the University Controller, which is a separate department from Human Resources. You may contact their Customer Service team by submitting a support form: https://controller.iu.edu/contact.
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.