Human Resources

Welcome to Human Resources!

The IUPUC Office of Human Resources provides support to the campus by managing all HR activities. Our office collaborates with and counsels unit administrators regarding recruitment, hiring, employee retention, performance managment, professional development, and record and report management; all while ensuring compliance by adhering to HR campus, federal, state and local policies and guidelines.

Our goal is to create and maintain a confidential employment environment that promotes accessibility, inclusion, diversity, awareness and understanding among all staff and faculty at IUPUC.

We place an emphasis on our committment to quality, equity, and integrity and aim to provide accurate information and timely service in a courteous manner.

Welcome to IUPUC! As a new employee, we want to ensure you have a great start in your new career.

Benefits Overview for New Employees

As an Indiana University employee, you are part of a diverse community that values and supports your personal and professional quality of life. We are proud to offer a full range of benefits to help you and your family get and stay healthy, meet educational goals, build long-term financial security, and more.

Select your employee group from the options below to learn about the IU benefits available to you.

I am a new...

 

Have you completed New Employee Orientation?

New Employee Orientation is now available online through Canvas for all IU campuses. New staff employees will be automatically added on or before their first day of employment.

If you haven’t already, be sure to view the self-guided New Employee Orientation course to learn about benefits, policies, professional development opportunities, parking, campus-specific perks, and much more. New staff employees are automatically enrolled on or before their first day of employment, but any IU employee may register and view the course by visiting this link and choosing the option to “Enroll in Course”.

Ready to enroll in benefits?

When you are ready to enroll in benefits, follow these step-by-step enrollment instructions to create your IU computing account and enroll online.

Benefits Information & Enrollment

Professional Development

IU HR offers professional development sessions and series that foster employee growth, improve performance, and increase employee engagement.

Learn more

Find a Policy

IUPUC policies ensure that everyone follows university and campus regulations and best practices. This page covers some of the policies most relevant to you as an IUPUC faculty or staff member.

Technology


Have questions or need help?

If you need help or if you have questions, contact AskHR at askHR@iu.edu or 812-856-1234.

IUPUC Staff employees (50% FTE or greater) receive the following nine paid holidays a year. Each holiday is considered to be eight hours for 100% FTE Staff. Holiday hours are prorated by FTE for Staff employees with less than 100% FTE.

If a holiday falls on a Saturday, it is observed on the Friday immediately preceding the holiday. If a holiday falls on a Sunday, it is observed on the Monday immediately following the holiday.

See the Holidays policy for further details.

2021 Holidays

HolidayDate
New Year's DayFriday, January 1
Martin Luther King Jr. DayMonday, January 18
Campus HolidayAccrues on March 1 of each year. The Campus Holiday is either a “floating” holiday or a day designated by the president of the university or the chancellor of the campus. On campuses that treat the holiday as a floating holiday, Campus Holiday is available to use on or after March 1.
Memorial DayMonday, May 31
Independence DaySunday, July 4 (observed Monday, July 5)
Labor DayMonday, September 6
Thanksgiving DayThursday, November 25
    Friday after Thanksgiving    Friday, November 26
Christmas DaySaturday, December 25 (observed Friday, December 24)

2022 Holidays

HolidayDate
New Year's DaySaturday, January 1 (observed Friday, December 31, 2021)
Martin Luther King Jr. DayMonday, January 17
Campus HolidayAccrues on March 1 of each year. The Campus Holiday is either a “floating” holiday or a day designated by the president of the university or the chancellor of the campus. On campuses that treat the holiday as a floating holiday, Campus Holiday is available to use on or after March 1.
Memorial DayMonday, May 30
Independence DayMonday, July 4
Labor DayMonday, September 5
Thanksgiving DayThursday, November 24
    Friday after Thanksgiving    Friday, November 25
Christmas DaySunday, December 25 (observed Monday, December 26)

Payroll

Timesheet

If you are a faculty or exempt professional staff member at IUPUC, you are paid monthly on the last working day of the month with the exception of December, when checks are paid on the first working day in January.

If you are a new employee whose hire date occurs in the first half of the month, you will receive your first paycheck on the last working day of the month of hire. If you are hired after the middle of the month and if payroll has already closed for the current month, you will receive your first paycheck on the last working day of the following month. 

Clerical, technical, service maintenance, hourly, and non-exempt professional staff are paid biweekly. Your first paycheck is usually received within three to four weeks from the start of employment.

Fundamental Tools

Start a conversation. Performance management doesn’t have to be complicated. Here you’ll find a collection of simple tools highly recommended by HR professionals from across Indiana University as the minimum for performance conversations with employees. Each tool features a template, a guide to implementing the tool, and instructions to help ensure your success. No matter where you are in your performance management process, these simple yet powerful tools can unlock meaningful conversations with your team.

For information on performance evaluations please visit Performance at IU

Tools and Related Resources

30:30 Communication ConversationsQuickly improve leader/employee conversations.

Priority ConversationsFocus on key priorities and accountability to goals.

Employee Experience ConversationsLead a discussion about the employee’s experience.

The Employee Experience Conversation Overview will serve as the annual performance evaluation form encouraged for all full-time employees.  This process is optional for part-time employees, but also encouraged. The conversations are designed to address how employees feel about their job roles, their career, the organization, and overall experience. The staff core competencies are outlined in the attached document. Please be sure to implement and address the core competencies throughout the review process.

For more information or to view these tools online, please visit https://hr.iu.edu/secure/performance-at-iu/fundamental/tools.html

Supervisors should review the instructions attached to the Employee Experience Conversation Overview form, schedule meetings with each staff member, and have the form completed and returned to HR by May 29th.

IU Staff Core Competencies

Competencies are observable skills and behaviors that contribute to workplace success. The Indiana University Staff Competencies give employees a common language to describe how we work together, what to expect from each other, and how to maximize our potential at IU. Please visit the link below for additional information.

https://hr.iu.edu/competencies/index.html

FARs are to be submitted electronically by Monday, February 1, 2021

Division Head & Program Director Review Form
Due date to supervisor: Monday, February 1, 2021

(See applicable review form for additional due date information.)

Division Heads and Program Directors complete administrative review form each year to note their accomplishments and set goals for the coming year. The 2020 form can be downloaded from the appropriate link below.

Note to Division Heads:

Division Heads should submit the following completed items to Assistant Vice Chancellor for Academic and Student Affairs Dr. Lori Montalbano by Tuesday, March 9, 2021:

  • Narrative evaluations of all full-time faculty prepared by division committees, including updated CVs
  • 2020 Division Head and Program Director Leadership Review Form

All faculty review information submitted to Dr. Montalbano will be forwarded to Vice Chancellor and Dean Dr. Reinhold Hill for review by Tuesday, March 16, and to Human Resources by Friday, March 26, 2021.

*This timeline is necessary to correspond with the 2021-22 budget construction process.

What is SupportLinc?

SupportLinc Employee Assistance Program (EAP), administered by CuraLinc Healthcare, is a confidential resource that provides 24/7 access to professional counseling and referrals. SupportLinc’s licensed counselors can provide short-term assistance with issues such as:

  • grief and loss
  • substance abuse
  • marriage and relationship problems
  • depression
  • work-related pressures
  • stress and anxiety

Eligibility: Services are provided at no cost to all employees, IU Residents, Graduate Appointees, Fellowship Recipients, and their household members.

Connect with SupportLinc

Call for 24/7/365 assistance: 1-888-881-LINC (5462)

Website: SupportLinc.com (Case sensitive username: iu)

Email: support@curalinc.com

Mobile App: eConnect® for Apple | Android (Case sensitive username: iu)

Twitter: @SupportLinc

With the ultimate goal of returning our campuses to normal operations, beginning with the fall 2021 semester, all Indiana University (including IUPUI) students, faculty and staff will be required to have a COVID-19 vaccine and be fully vaccinated or have an approved exemption before returning to campus. This requirement is part of IU’s ongoing successful response to and management of the COVID-19 pandemic on its campuses and will allow the university to lift most restrictions on masking and physical distancing.

A person is considered fully vaccinated two weeks after having all doses of a vaccine (2 doses for Pfizer, Moderna; 1 dose for Johnson & Johnson).

If you have questions about receiving a COVID-19 vaccine, exemptions or know you won't be fully vaccinated before returning to campus, just let us know.

Please feel free to reach out to vaxreq@iu.edu or 812-855-4848.

How to report your COVID-19 vaccine

All current students, faculty and staff will use IU’s COVID-19 vaccine report form to attest that they are vaccinated and report all doses of your vaccine. Incoming students should plan to complete the self-report form once have created their IU email account.

Exemption Request Process

Approved exemptions include:

  1. Religious exemptions.
  2. Ethical exemptions.
  3. Medical exemptions with documentation from your provider of an allergy to the COVID-19 vaccines or their components.

  4. Medical deferrals for the following circumstances with a note from your provider:
    1. Active pregnancy or active breastfeeding only if the provider is requesting an exemption. The exemption lasts only until you're no longer actively pregnant or actively breastfeeding. Pregnancy and breastfeeding are not contraindications for vaccination.
    2. Immunocompromised individuals only with provider request for an exemption and only for those who have recent (within the past 3-6 months) hematopoietic or solid organ transplant, or on active treatment with Rituximab within the past 3-6 months.
    3. Have received COVID-specific monoclonal antibodies in the past 90 days.

  5. An online program exemption for students who are in a 100% online program with no on-campus component. This must be an online program; not simply taking all online classes.

You can request an exemption using the online request form. IU’s Medical Response Team, among other designated IU leaders, will promptly review exemption requests, responding within five business days.


New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

We have partnered with Healthy IU to promote university-wide wellness initiatives and resources through our IUPUC Wellness Coalition. 

IU strives to create a workplace where employees feel engaged and valued. Our wellness has a huge impact at work and beyond. Support for employee wellness is a major way supervisors and team members can engage and inspire in the workplace.

We encourage all employees to get involved. If you have a health or wellness idea, or a recommendation for how we can better promote health and wellness initiatives on our campus, please feel free to reach out to one of our local representatives.

IUPUC Wellness Ambassadors

Programs & Workshops Available

IUPUC offers programs and workshops to help you live your best you. Click the link below to view the programs and workshops ranging from nutrition and physical well-being to parenting and mental well-being.

Programs & Workshops

Complete an Annual Health Screen & Receive a $100 Annual Incentive

All full-time IU faculty and staff and their spouses on an IU medical plan are eligible to receive an annual free health screening with $100 (before tax) incentive. The health screening measures biometrics such as blood pressure, cholesterol, glucose levels, and body mass index (BMI). Screenings can be done on campus during the IUPUC Annual Health Screening process in the fall, or at any time with your primary care physician (Healthy IU does not pay co-pays or deductibles). 

To verify your screening, you may print and take the Verification of Health Screening form with you to your appointment. Any screening completed within the fiscal year from July 1 to the last Friday of May is applicable. Please scan and email the completed form to healthyu@indiana.edu or fax it to 317-274-5285.  

Learn more...

Other Health Screenings

Stay Active

Physical activity throughout your day is critical to the health not only of your body, but your mind and spirit as well. Grab a friend and take a walk or class at a local fitness center.

Physical Activities

Local Resources

Check out the link below to view resources available to you. Work + Life is designated to help all employees, university-wide, lead productive, sustainable, and thriving professional and personal lives. Several classes and webinars are available covering a wide array of topics.

View All Resources

Nursing Mothers

New parents CAN breast or chest feed or express milk while returning to school or work. A private space for IUPUC Academic, Staff and Students who are lactating is available in the Research Center (RC Room 105) and in one of the Summerville breakout rooms (LC Room 1403). For more information, please see the link below.

Nursing Mothers on Campus

 Sustainability & Health

The IUPUC Office of Sustainability creates a culture of sustainability in the administrative, academic, and community engagement programs at IUPUC. See how local sustainability efforts tie into health initiatives for our campus.

Local Health & Sustainability Efforts

What is Public Student Loan Forgiveness?

The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer.

Determine if you qualify by visiting the Federal Student Aid website.


Why and When to Submit the PSLF Form?

To help you track your progress toward qualifying for PSLF, we recommend that you submit the PSLF form annually or when you change employers. It will make it much easier once you are ready to apply for forgiveness after 10 years of employment in public service!

Submitting the form annually will let us track and verify how many qualifying payments you make while working full-time for a qualifying employer, among other PSLF eligibility requirements.

If you do not submit the PSLF form with your employment certification annually, then at the time you apply for forgiveness, you will be required to submit employment certification for each employer you worked for while making the required 120 qualifying monthly payments.


How do I complete the employer section of the PSLF process?

  1. FedLoan Servicing recommends that you initiate your PSLF application at studentaid.gov
  2. Complete page 1 of the application WITHOUT including your Social Security Number. For security purposes, please include your University ID instead to properly identify you in the system. Payroll will update that field to reflect your Social Security Number.
  3. Send the form to payroll@iupui.edu and be sure to include your full legal name and University ID, and note that your home campus is IUPUC.
  4. Since this document contains critical information, upon completion you will receive an email notification from Slashtmp IU including a password protected link to retrieve the completed form. Another email will follow including the password required to obtain the secure document.

Please Note: Please allow five working days for IUPUI Payroll to complete processing. 


What do I do once IUPUI Payroll returns the completed form?

Once the employer portion of the PSLF form is completed and returned (Above Steps 1-4), you can send it to FedLoan Servicing* or via mail or fax as listed below.


You may mail the form to this address:

U.S. Department of Education
FedLoan Servicing
P.O. Box 69184
Harrisburg, PA 17106-9184


You may also fax your PSLF form to 717-720-1628.


If FedLoan Servicing is already your servicer, you may upload your PSLF form on FedLoan Servicing's website.

*FedLoan Servicing, one of the federal loan servicers, administers the PSLF Program on our behalf.

¡Please be aware that the U.S Department of Education will reject forms sent without a physical (wet) signature!


United States Government. (2021). Public Service Loan Forgiveness Form.

Federal Student Aid. Retrieved September 21, 2021, from https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service/public-service-loan-forgiveness-application.

Employee of the Quarter: Dakota Myrick

Dakota has quietly amassed a large catalogue of projects with a mindfulness and attention to quality that provides intangible benefits to IUPUC, such as high-quality videos which reflect well on our campus; easy-to-use web pages that enable people to find the information they need; relevant social media posts that create engagement and drive impressions; and a desire to push boundaries with new technologies.

Jay Lesandrini, Director, Office of Communications and Marketing

Contact

Thank you for your interest in the Office of Human Resources! Please contact us for assistance regarding campus employment, hiring, and employee benefits. We're happy to help.

Kassi Ford, MBA
HR Specialist
Phone: 812.348.7204
Email: fordka@iu.edu
Office: LC 2108

Employment Verifications

Below is the standard information provided by Indiana University for employment verifications.

This subject matter is managed by the Office of the University Controller, which is a separate department from Human Resources. You may contact their Customer Service team by submitting a support form: https://controller.iu.edu/contact.

If your request is for a verification of employment, please visit https://controller.iu.edu/services/employees/employment-verification

IMPORTANT: NEVER email critical data such as your SSN, banking information, or passport information.

We hope this addresses your questions or concerns. If you have additional questions, please reply to this email or call us at the number listed below.

IU HR Customer Care | 812-856-1234 | askhr@iu.edu

 Or if we are able, simply linking this page may help? https://controller.iu.edu/services/employees/employment-verification